Akila Academy is committed to protecting and respecting your privacy. This privacy notice explains how we collect, use, and safeguard your personal data when you enrol as a student with us, in strict compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

1. Data Controller Contact Details

June Brent at Akila Academy is the data controller responsible for your personal data. If you have any questions about this privacy notice or how we handle your information, please contact our Principal directly:

·         Principal: June Brent

·         Address: Office D1, Bridgers Farm, Nursling Street, Southampton, SO16 0YA

·         Email: [email protected]

·         Telephone: 07551 912222

2. Personal Data We Collect

We collect and process the following personal data directly from you during your application and enrolment process:

·          Full Name

·          Postal Address

·          Telephone Number

·          Email Address

·          Date of Birth

·          Payment and Financial Information

Important Notice Regarding Treatment Models: To maintain the highest standards of data minimisation, all personal records concerning individuals acting as beauty or holistic therapy models are completely anonymised. We do not collect or record the names, addresses, or telephone numbers of models.

3. Purposes and Legal Bases for Processing

We use your personal data for the following specific purposes, relying on distinct lawful grounds under GDPR:

To deliver your training course and manage your qualification:

·         Activities: Managing your student profile, academic progression, assessments, and attendance.

·         Lawful Basis: Contract. Processing is necessary to perform our educational contract with you or to take steps at your request before entering into a contract.

To register you with external awarding bodies:

·         Activities: Submitting your details to award certificates and formal qualifications.

·         Lawful Basis: Contract & Legal Obligation. We must process this data to fulfill our agreement to qualify you and to comply with the external criteria set by regulated educational frameworks.

To process fees and manage financial accounts:

·         Activities: Administering tuition fees, deposits, invoicing, and processing card or bank payments.

·         Lawful Basis: Contract & Legal Obligation. Essential for business administration and complying with UK tax and financial transparency laws.

4. Recipients of Your Data

We strictly control who has access to your personal information. Your data will only be shared with:

·         VTCT (Vocational Training Charitable Trust): Your details are securely transmitted to VTCT to officially register you for courses, schedule external assessments, and issue your professional certifications.

·         Essential Third-Party Software: Professional service providers who manage our IT hosting, student databases, and secure payment processing gateways.

·          We do not sell, rent, or trade your personal data to any external parties for any purpose.

5. International Data Transfers

Your personal data is stored securely within the United Kingdom and the European Economic Area (EEA). We do not transfer your personal information to countries outside the UK or EEA. If any IT software or storage system requires data to be held globally, we ensure stringent UK/EU standard contractual clauses are in place to preserve your data rights.

6. Data Retention Period

We only retain your personal student records for as long as necessary to fulfill the educational, legal, and accounting purposes for which it was gathered.

·         Student Records: All student profiles, contact logs, assessment outcomes, and qualification histories will be securely deleted and destroyed precisely three (3) years following your graduation date.

·         Financial & Tax Records: Invoice details, payment transactions, and relevant financial audit trails are securely archived for six (6) financial years to satisfy UK statutory tax regulations.

7. Your Data Protection Rights

Under data protection law, you have distinct rights regarding how your information is handled. You can exercise these at any time by contacting June Brent:

·         Right of Access: You can ask for copies of the personal data we hold about you.

·         Right to Rectification: You can ask us to correct information you think is inaccurate or incomplete.

·         Right to Erasure ('Right to be Forgotten'): You can request that we wipe your personal records from our databases, provided it does not conflict with our ongoing statutory or legal record-keeping requirements.

·         Right to Restriction: You can request that we limit the scope of how we use your data under specific conditions.

·         Right to Data Portability: You have the right to request that we securely transfer the information you gave us directly to another training provider or organization, or give it to you in a clear, machine-readable format.

8. Statutory or Contractual Requirements

Providing your name, address, contact details, date of birth, photo ID and financial details is a mandatory requirement to enter into a training contract with Akila Academy. Failure to provide this accurate information means we will be unable to process your application, enrol you onto your chosen course, or register you for formal certification with VTCT.

9. Automated Decision-Making and Profiling

Akila Academy does not use automated decision-making systems or profiling algorithms to evaluate your academic performance, eligibility, or financial standing.

10. How to Complain

If you have any concerns or complaints regarding how we handle your personal data, please raise them with June Brent first so we can resolve the issue directly.

You also maintain the statutory right to lodge a formal complaint with the UK's independent data protection authority at any time:

·          Information Commissioner's Office (ICO)

·          Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

·          0303 123 1113

·         Website: https://ico.org.uk

Updated Privacy Policy to include GDPR amendments June 19th 2026

Signed:  June Brent                                                          Date:  19.8.2026

Principal -  Akila Academy

Review date: 19.8.27  and then annually (unless regulations change).
Changes to this Privacy Statement
The right to makes changes to this Privacy Statement resides with the owner of this website. Changes made will be published on this page and you are advised to check any updates against previous versions at each visit.
CONSENT
I consent to you holding and using my information as outlined above and understand that I may withdraw that consent at any time by emailing; [email protected]